9 Time Management
This chapter deals with the topic of time management. The initial approach is for students to turn their time and activities into a schedule which can then be examined and managed. Students are led through topics such as prioritizing and offered sensible ideas for creating priority lists. Two important tools which are introduced in this chapter are the Time Management Matrix and the Action Priority Matrix. Though each has a different use and triggers different thinking, both are critical lenses through which students will examine how they spend their time. The chapter closes with a discussion about the obstacles to efficient time management: Inefficient Scheduling, Distractibility, Over-organization, Procrastination, and Perfectionism. In each case, ideas and potential solutions are offered.
èRelated/Helpful Faculty Guidebook modules
èKnowledge Table for Chapter 9
Ch 9 Time Management |
Concepts |
Processes |
Tools |
Context |
Way of Being |
time management matrix |
recording time spent
|
daily schedule
|
homework
|
recorder
|
|
action priority matrix |
setting priorities | weekly schedule | assignments | scheduler | |
multi-tasking |
estimating time requirements | ABC list | preparing for exams | manager | |
time management |
managing time | course record sheet | wellness | ||
obstacles |
social obligations | ||||
10 minute rule |
èOnline Resources for Chapter 9: http://www.pcrest2.com/fol/ch9.htm
èNotes on Chapter Content
Critical Reflection The Last 24 Hours
This exercise begins to sensitize students to how they spend their time, with respect to categories rather than specific tasks. As such, it begins to help them think of their daily activities in a way that can later be tracked, recorded, examined, assessed, and evaluated. This, in turn, makes it possible for students to begin to make changes, creating increasingly more efficient ways of managing their time. A good metaphor might be a diet: rather than deciding to not eat the candy bar in front of you right now, you consider the category of "sweets/sugars" and manage your diet on that basis. This is then a system which has a greater chance of success instead of a moment-by-moment series of individual decisions which can quickly become overwhelming.
What Do YOU Think? The Action Priority Matrix
This exercise requires students to analyze the Action Priority Matrix by coming up with examples for tasks or activities in their life that represent or fit into each of the four categories: Quick Wins, Major Projects, Busy Work, and Running in Place. This would be a terrific topic on which to hold a class-level discussion. You should become familiar with Zach's examples and do some thinking yourself (be prepared to offer other examples) as students are working to understand the distinctions between the categories.
Life Vision Portfolio Your Time Management Matrix
This exercise gives students the opportunity to consider one of their longer-term goals in light of the Time Management Matrix, and to work to discover how goals (Quadrant II activities: Important but not Urgent) can be put off or sidelined by things from Quadrant I (Urgent and Important). The larger goal here is for students to find a way to think about and work toward their goals while simultaneously dealing with the myriad occupations of daily life.
èActivities
Activity 9.1: Time Management | In-class: Orientation or Full Activity | Potentially spans more than 1 class period |
This activity gives students the opportunity to create a typical weekly schedule for how they spend their time. Though this could be completed in class, giving students a bit more time will allow them to put some real thought into their schedule. Students should be encouraged to use whatever tools (spreadsheets, graphs, etc.) will help them see and appreciate the time they spend in major areas such as "class attendance," "studying," etc. The Exercises portion of the activity should be decided upon by the facilitator in advance of this activity. You should task students with completing one of the three different options.
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Activity 9.2 Creating a Course Record Sheet | In-class: Orientation | Spans more than 1 class period |
The purpose of the Activity is to give students the opportunity to pull together the information available across multiple sources (generally hardcopy course syllabi, but possibly also online assignment schedules) into a single document to which they can refer. Students should be required to submit their Course Record Sheet for review. If the instructor chooses to require students to complete the Exercise (where students transcribe the data from the Course Record Sheet to a blank calendar), that should be submitted for review as well. Note that the Course Record Sheet is available, as a blank form, on the Online Resources web site: http://www.pcrest2.com/fol/ch9.htm |